Working for a well-established and award winning national electrical services company and reporting into the Division Manager, working as part of a small admin team, this Division Administrator position will involve you supporting the electrical engineering services team with a range of administrative, customer services and operations tasks that need to be carried out in a timely, effective and efficient manner to ensure project and contract deadlines can be consistently achieved on time and on budget.
Location: Southern Suburbs
Hours - 7.00am-3.30pm Monday to Friday
Two positions: 1 x Permanent, 1 x 12 month Maternity Cover Contract
Key Responsibilities include but are not limited to
- Scheduling work for electricians/technicians
- Regularly updating works planner and client portals
- Opening/creating jobs
- Raising invoices
- Raising Purchase Orders
- Weekly Timesheet data entry and management
- Archiving duties
- Organise Inductions and training
- Compliance/OHS doc management
- Organise MSIC Cards
- Management of weekly planner emails
- Management of Call Out Roster
- Maintain archive registers
- Manage incoming divisional emails
- Minute taking/typing minutes for Labour meetings and Tool Box Talks
- Follow up quotes/debtors
- Customer services / call handling
Skills / Experience/Attitude required:
- Previous administration and scheduling experience gained in an electrical, maintenance, construction services, HVAC, or facilities management environment is preferred
- Cert IV Administration (or equivalent) preferred
- Intermediate MS Office, especially MS Word, Excel, PowerPoint
- Excellent time management, planning and organisation skills
- High level communication/customer services capabilities
- Attention to detail - do it right first time
- Experienced in using Greentree or an equivalent finance system is preferred
- Attitude is everything and you will have a fantastic work ethic and a can do' attitude
- You will have the ability to naturally adapt to a fast changing environment
To apply for this position please select the Apply Now button and forward your resume in MS Word format only. For a confidential chat about the opportunity, please call Gillian Morrell on 0432 189 475.
PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.
To view all of our job vacancies - visit www.redappointments.com