This is a full-time permanent position, based on site at Edinburgh, working Monday to Friday. Car parking is available on site.
Your role:
- CEO phone, diary, and email management, including triaging correspondence for actioning, proactively identifying priorities and commitments, and coordinating diary appropriately
- Manage document approvals for actioning
- Preparation of internal and external meetings, including conference coordination, meeting set up and catering, development of agendas, minute taking, distribution of meeting minutes / reports in readiness for meetings, follow up on outstanding meeting actions
- Support Senior Management with developing agendas, preparing documents, minute taking, and attending to logistics of meetings
- Researching and preparing reports, presentations and correspondence for relevant parties including the Board
- Liaise with internal and external stakeholders/ clients
- Frontline investor relations, responding to investors queries in relation to stock market
- Travel and accommodation booking, including corporate credit card/ expense reporting processing
- Organising and managing significant business events, both internal and external
- General office management duties such as mail management, ordering office supplies and general office upkeep.
About you:
- Demonstrated experience in an Executive Assistant / Personal Assistant role in a busy manufacturing or construction related industry
- Ability to make considered decisions with maturity and professionalism.
- Protect confidential information and execute all work professionally and with the highest level of discretion.
- Work collaboratively with all functions across the business, supporting transparent and open communication
- Maintain a positive working relationship with all stakeholders
- Exhibit service orientation and flexibility in a fast-paced environment.
- Highly organised and meticulous.
- Proficient in Microsoft Office especially in MS Excel, Word and Power point
- Fantastic people skills with the ability to prioritise, not to mention a high level of attention to detail
To apply for this position please select the Apply Now button and forward your resume in MS Word format only. For a confidential chat about the opportunity, please call Tania on 08 7071 7350.
PLEASE NOTE - Applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.
To view all our job vacancies visit www.redappointments.com