Working for a well-established and award winning national electrical services company and reporting into the Division Manager, this Division Administrator position will involve you supporting the electrical engineering services division with a range of administrative, customer services and operational tasks that need to be carried out in a timely, effective, and efficient manner to ensure project and contract deadlines can be consistently achieved on time and on budget.

Location: Northern Eastern Suburbs of Melbourne

Hours: 8am to 4.30pm Monday to Friday with half hour lunch

Your key responsibilities include but are not limited to:

  • A focus on systems and processes and providing administrative support for the division
  • Maintain archive registers
  • Manage incoming divisional emails
  • Minute taking
  • General office duties including data entry
  • Follow up quotes/debtors
  • Keep open jobs files up to date
  • Records/customer/client systems upkeep
  • Customer services / call handling
  • Organise induction and training
  • Assist with project/service jobs activities
  • Entering timesheets (weekly)
  • Undertake invoicing including progress claims
  • Provide support for End of Month spreadsheet reporting
  • Provide support to Payroll, HSE, Finance departments as required
  • Once monthly - support preparation for, and attend, an office-based Tool-Box Meeting (7.30am start that day)

Skills / Experience required:

  • Previous administration gained in electrical, maintenance, construction services, HVAC, or facilities management environment preferred
  • Cert IV Administration (or equivalent) preferred
  • Intermediate MS Office, especially MS Word and Excel
  • Excellent time management, planning and organisation skills
  • High level communication/customer services capabilities
  • Attention to detail - do it right first time
  • Experienced in using Greentree or equivalent finance system preferred
  • Attitude is everything and you will have a fantastic work ethic and a can do' attitude
  • You will have the ability to naturally adapt to a fast-changing environment

To apply for this position please select the Apply Now button and forward your resume in MS Word format only. For a confidential chat about the opportunity, please call Gillian Morrell on 0432 189 475.

PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.

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